TERMS & CONDITIONS
Please read these Terms and Conditions (“Terms”, “Terms and Conditions”) carefully before using website or registering for one of our events (the “Event”, the “Service”) operated by ICON Rally a trading name of The Gentleman's Jolly LTD, a company registered in England & Wales, registration number 09735450 (“The Gentleman's Jolly”, “us”, “we”, or “our”). Using and/or visiting the website establishes your acceptance of these Terms and your agreement to be bound by them. These Terms apply to all visitors, users and others who wish to access or use the Service. If you disagree with any part of the terms then you do not have permission to access the service
DISCLAIMER OF WARRANTY
The Website and all materials on the Website are provided on an “As is” basis and, as such, we make no claims, promises or guarantees in relation to the accuracy, reliability, completeness, or adequacy of the information provided. You agree that ICON Rally ("we") shall not be liable for any errors, inaccuracies or omissions that, from time to time, may be contained on the Website, and will not be liable for any damages whatsoever arising out of the use of this site.
LIMITATION OF LIABILITY
ICON Rally, to the full extent permitted by applicable law, its affiliates and employees will not be liable for any loss or damage of any kind arising from or related, directly or indirectly, to the use of, or inability to use, either the Website or any information, content or other materials contained therein, including, but not limited to, general, indirect, special, incidental, consequential, exemplary or punitive damages, even if ICON Rally had been advised of, knew or should have known of the possibility of such damages. If any part of this limitation of liability is found to be invalid or unenforceable for any reason, then the aggregate liability of ICON Rally, its affiliates and employees shall be limited to the amount paid by you to ICON Rally if any, for accessing the Website. At no time and in no event shall ICON Rally or its employees' total liability to you for all damages in any one or more causes of action, whether in contract, tort (including, but not limited to, negligence) or otherwise, exceed the amount paid by you to ICON Rally, if any, for accessing the Website.
Unless otherwise noted, the Website and all materials contained on the Website including product names, details, descriptions, photographs and illustrations (the "Contents") are the sole property of The ICON Rally and/or its licensors. The Contents are protected from unauthorised copying and dissemination by copyright law, trademark law, international conventions and other intellectual property laws and may not be reproduced, republished, transmitted, distributed or used on any other website without our prior written consent.
SEVERABILITY OF PROVISIONS
If any provision of these Terms shall be deemed invalid, void or unenforceable for any reason, then that provision shall be deemed severable from the remaining provisions and shall not affect the validity and enforceability of the remaining provisions.
ICON Rally reserves the right to modify the Website or these Terms at any time without notice. Any such changes will be effective immediately. It is your responsibility to regularly review these Terms to inform yourself of any changes. Your continued use of the Website after any changes to these Terms constitutes your consent to the changes.
1. GENERAL INFORMATION
By submitting an application for a rally start grid you confirm your agreement to all of the below Terms.
ICON Rally is not a race or timed event. Participants must not compete at any level with other participants or road users and must not place any bets relating to the event. Anyone found doing this may be removed immediately from the event with immediate effect and the remainder of your trip canceled without refund. You must drive with care and attention for your own safety and the safety of others. All persons booked under the lead name of the booking agree to adhere to these terms. ICON Rally is not a guided tour - it is a navigational road trip where you will be provided with daily checkpoints to reach. Although a suggested route may or may not be provided you are expected to navigate to the checkpoints using your own navigational aids. Some cars will be travelling in convoy along the suggested route however you are free to follow any route of your choosing.
2. AGE RESTRICTIONS
All participants must be 18 years of age and above, unless otherwise approved by an appropriate representative of ICON Rally
3. ENTRY FEE
All entry fees must be paid by the payment deadlines quoted at the time of booking. Deposits and entry fees are non-refundable. Any team entering or paying their final balance after the payment deadline will incur a £500 late entry fee. What is included in your entry fee is detailed on the specific webpage relating to the rally you are registered for and communicated to you through official communications with ICON Rally staff. Your teams entry fee does not cover any personal expenses during the event including petrol, public transport, taxis, tolls, food, drink, fines, personal loss or damage or any other expenses of any kind. Any expense is the sole responsibility of the participant and any unpaid charges will be invoiced by the event organisers and payable within seven days.
NO refunds of any kind including the entry fee will be made under any circumstances including, without limitation, if at any point after you have paid to enter the event you are unable to participate for any reason. There will not be any refunds during the whole period of the event. If you are unable to continue, or decide to drop out of the event, for any reason whatsoever the Organiser will NOT make any refunds of the entry fee or pay compensation to you. Each stage has sufficient time to arrive at each destination. If any team does not manage to complete any part of the route and is unable to take part in any part of the event, you will not be entitled any refund of the entry whatsoever.
4. HOTEL ACCOMMODATION
All participants receive a 4/5 Star hotel in each city during the event as part of the entry fee, including breakfast. For teams of two, the accommodation provided will be either a twin or double room (We will endeavour to meet your preferred choice of the two though no guarantees will be made); for teams of three, a triple room (double or twin with an additional single bed); for teams of four, two separate twin or double rooms will be provided. Your credit card may be required as a security deposit when checking into the hotels, this will be for any additional charges during your stay (such as food, drinks or damages).
5. CANCELLATION/ CHANGES
In the event you need to cancel your participation you may transfer to a future rally up until 55 days prior to departure. Any teams who have not paid their final balance including any late fees within 20 calendar days of the rally start will be cancelled without refund. The Organisers reserve the right to change the event schedule, route and/or hotels without prior notice if circumstances demand however comparable quality will be maintained or exceeded. If we cancel a rally which you have paid for for reasons within our control then you will be entitled to a full and complete refund within 30 days of the event cancellation date.
6. CODE OF CONDUCT
Participants must conduct themselves sensibly, acting responsibly and in an appropriate manner at all times. You must not consume alcohol whilst driving, drive whilst under the influence of alcohol (or any other intoxicating substance) or drive if your ability to do so safely is compromised by illness, lack of adequate rest, or any other condition. Any illegal behaviour will result in the cancellation of your participation without refund.
All participants must adhere to all applicable laws and regulations of each and every country you travel in, this includes without exception all speed regulations, visas, laws of the road, laws relating to the safety of your vehicle and laws relating to the possession or use of alcohol, drugs or other prohibited substances. You cannot participate in any other vehicle other than the one you are registered with unless authorised by the organisers. If for any reason you decide to withdraw from the event your fee is neither transferable nor refundable under any circumstance.
It is up to you to ensure that you are fully up to date with the driving requirements for each country you visit. Some countries require you to carry certain equipment.
8. EUROTUNNEL LE SHUTTLE / FERRY CROSSINGS
All Eurotunnel le Shuttle / Ferry crossings are pre-booked and provided as per event description on the ICON Rally website. If any participants miss a planned EuroTunnel Train / Ferry then they are subject to a possible administration fee from the transport company which they will be expected to pay.
ICON Rally (the “Organiser”) accepts no responsibility for the consequences of you being refused entrance or exit in to or out of any country or city during the event including any cost incurred, this is all the participant’s responsibility and in particular any additional costs incurred are solely the participants responsibility. By entering an ICON Rally event you accept the associated risks and limits imposed by driving on public highways and agree to adhere to all local and the national traffic laws of the country you are travelling in. ICON Rally accepts no responsibility for loss or damage caused to your property or person while participating in any of our events.
You will indemnify the organiser, its directors, officers, employees and consultants against any and all claims, lawsuits and causes of action whatsoever or howsoever arising and brought against them by any third party as a result of your action or participation in the event, including without limitation, your violation of any laws or regulations or your breach of these Terms and Conditions of entry.
11. LICENSE AND INSURANCE
All drivers must hold a full valid and unrestricted driver’s license and a current and valid passport along with any other visa requirements. This is the sole responsibility of the participants. Participants are responsible for ensuring their vehicles used in the event are properly licensed, adhere to all laws and vehicle specifications required in the country/state of travel, and fully insured for use on the public highways in all countries detailed in the itinerary. You must obtain and maintain appropriate vehicle insurance to cover your participation in the event and shall provide proof of such insurance on registration day in a form satisfactory to the organiser, this can be a cover note or certificate of insurance. Appropriate insurance includes, without limitation, minimum third party motor liability insurance, medical insurance and personal liability insurance, in all cases disclosing to the insurers that you are participating in the event. If you have hired a car, a 'vehicle on hire' certificate should be shown at registration. Although we insurance during registration, participation insurance is the sole responsibility of the participants.
You agree to have the ICON Rally and all official event sponsors’ stickers placed on your vehicle at all times during the event by way of an official event livery pack which will be delivered to you prior to the start line. You will be responsible for updating us us of any change of address, if you do not do so and require a replacement livery pack you will be charged £100 which will cover the cost of replacement and dispatch of the livery pack. All stickers are non-permanent and are designed to be applied to motor vehicles they will not leave any damage to vehicles. The Organisers therefore accept no responsibility for any claims of damage to your vehicle as a result of applying or removing of such stickers.
13. IMAGE RIGHTS
All participants consent to be photographed and to be included in any filming of an ICON Rally event. You consent to the use of your name, image, likeness, voice and biographical material in connection with any and all footage, publicity and related promotional material. Participants are only entitled to take photographs and film footage of the event for non-commercial purposes.
Once an entry fee, deposit or part payment has been paid for entry into a rally, this fee is only transferable to any other future Rallies if the transfer is made more than 55 calendar days prior to rally start date, unless pre-arranged with management prior to booking.
15. FORCE MAJEURE
The event organisers cannot accept liability or refund monies if the event has to be amended or cancelled due to any circumstances outside our control or that we could not foresee or avoid. Such as (but not limited to) war, threat of war, riot or civil unrest, terrorist activity, industrial disputes, natural disasters, adverse weather conditions, ferry delays or traffic delays. Neither can we be held responsible if certain attractions change their opening times or are closed.
16. DISCLAIMER OF WARRANTY
You will indemnify ICON Rally, its officers, directors, employees, consultants, agents and sponsors against any and all claims, lawsuits and causes of action brought against them by any third party as a result of your action or participation in the event, including without limitation, your violation of any laws or regulations or your breach of these Terms and Conditions of entry.
17. VIOLATION OF TERMS
If any participants violate any of the above terms and conditions or refuse to follow the instructions given prior or during the event by the event organisers, you may be prohibited from any or further participation in the Event.
These terms and conditions and your participation in the event are governed by English law and you submit to the jurisdiction of the Courts of England.
THIRD PARTY CONTENT
This Website may contain links to external websites. ICON Rally has no control over these websites and have not officially reviewed them, approved of or endorse their content unless otherwise stated.
If you use these links to visit any external websites, ICON Rally cannot be held responsible for the protection and privacy of any information which users have provided while visiting such websites or any content that the website contains. You should exercise caution whilst visiting these sites and review their own privacy statement for further information.